school management system student dynamics

Important Features for School Management System Users

Everyone who is using any school management system must know some core features in order to use the school management system smoothly, efficiently, and Professionally. Let’s first take a look at how a school management system helps in digital transformation. A school management software helps in the digital transformation of a school through the different modules available in the software. With the help of the right vendor, your school also can get the benefits of digital transformation if implemented properly and with proper guidance. Almost all of the school management software comes with hundreds of functionality and it can be overwhelming for the users in a school to start using all the features and making the school software fully functional. As a response, most schools recommend a phase-by-phase strategy rather than a big-bang approach.

The following are the features the first-time users of a school management software must know and try to start using the school management software to its full potential.

Key Features For Teachers In School Management System

  • Teachers and Institutional timetable

Through means of a web browser, a mobile app, or a desktop app Teachers can use the timetable to properly prepare for upcoming classes. Teachers can use the school calendar in combination with the timetable to keep track of institution-wide events that affect or involve their students.

  • Reminders

Reminders or communication tools within the school management software can be used to send alerts and reminders to parents about various things like announcements, holidays, assignments, etc. These communications are sent to the parents’ mobile phones as text messages or push notifications. From the reminder module, you may send any important school communications.

  • Payslips

The human resource management module of a school management software takes care of every HR process of the teachers and other non-teaching staff in the school. Teachers can access their payroll and monthly payslips from the software to download and share for personal purposes.

Features For Parents & Students In School Management System

  • School Calendar

The school calendar available in the school software gives a birds-eye view of the academic year’s activities to the parents. This can be accessed from the parent’s login from the web browsers as well as the mobile app. In the calendar, parents can see different activities like holidays, examinations, parent-teacher meetings, other events, fee schedules, etc., and plan for the same.

  • Messaging Teachers

It is very important for the parents to get an option to communicate with the class teacher quickly and effectively. For this, the school management software provides a two-way communication tool that works very similarly to WhatsApp groups. Parents can send messages to teachers using these, and the teacher will be notified immediately whenever a new message is received.

  • Gradebooks

The top priority and prime expectation of the parents from school are the academic excellent of their children. This is understood through the different examinations the school conducts for the students. The results of these examinations are share with parents using grade books. In school management software, the grade books are generated automatically and delivered to parent’s inboxes through alerts. Parents can access and download the grade books from their mobile app or web browser.

Features For Administrator In School Management System

  • Student Information Dashboard

Above the example dashboard of the Student Dynamics, All the data from the life-cycle of any student within the school is available in the school management software in a single place. The Dashboard helps to show the student’s performance can be evaluated from a single location. This is especially useful if a student’s parent visits the school and the principal or academic head wants all of the student’s information in one location.

  • Fee Collection Data

The finance module of the school management software provides all tools and reports for the school admins to optimize and analyze the fee collection process. For all the private and semi-private schools, fee collection is the most important activity in an academic year to ensure the academic activities are executed properly. Any delay in fee collection can affect the school operations and this makes this module the most critical and most sought after. The different reports available in the module like the fee-defaulter list helps the admins to speed up fee collection.

  • Custom Reports

This is a handy tool for administrators to combine reports across multiple modules to help with decision-making as well as to submit to higher authorities. Any new custom report can be configured and saved for future use. This module helps in avoiding recurring custom reporting demands from the higher management or government.

  • User Privileges

The in-depth user privileges management of the school management software gives the administrators the power to create multiple users to take care of the different modules of the software without compromising on data privacy and security.


The school management system is important because it streamlines school administration with its feature. If you already use one, make sure that you have obtained the functions mentioned above. Click here If you don’t know how important is a school management system for you.

However, if you are not happy with your current system, you can get a free 30 days demo of the LitGrey Technologies school management system to see how our system works.

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